Products - Independent Fleet Consultancy /Transition Management
Adept Vehicle Managent are commissioned to conduct independent fleet reviews. Utilising our vast experience and broad understanding of all fleet related aspects, we offer practical, professional and logical consultations, conducted with the utmost discretion.
Today, many companies are demanding independent research and feasibility projects associated with their fleet operations. Often, this is simply because they lack either the resource or indeed specific know how. In other words, they need someone to carry out the tasks that they either cannot do, or, for which they do not have time. Whilst many fleets outsource their actual fleet operations and logistics, it is not unusual for them to also outsource the related reviews and tenders.
Dependant upon requirements, consultations may be either relatively simple or extremely complex. Mutual agreement is reached via an initial interview (free of charge and obligation), utilised to establish whether or not a suitable opportunity exists to benefit the company fleet operation. If the outcome is of a positive nature then a proposal is drawn up together with a broad project plan and anticipated cost. In this way, total transparency is evident from the outset and encourages an open and honest approach from all parties. This is critical to the success of the task. If such an opportunity is seen not to exist then nothing has been lost and suitable contacts have been made in order to be able to explore other future opportunities that may arise.
Adept Vehicle Managementcarry out Fleet Health Check questions are many to identify areas that may require attention, here are examples of the questions...
- What is the size of your fleet?
- How many cash 4 car takers?
- Is there an Health & Safety Profile?
- Is there a Director that is committed to implementing risk management?
- Is the company upto date with current legal requirements?
- Is there a detailed car policy that drivers agree to conform?
- When was the vehicle choice list last updated?
- Has the policy been reviewed in the last twelve months?
- Is there a policy in relation to road risk?
- How is the car policy communicated to staff?
- Does the company hold information on drivers experience, accident record and licence.
- Is there a detailed assessment of new starters regarding drivers company cars.
- Is there a procedure in place to carry out risk assessments including; Journey Planning, Vehicle and Driver Safety
- Does the company have a clear environmental policy regarding its vehicles?
- Is there a fuel card in place and who manages the reports?
- Does the organisation measure driving patterns?
- Does the company have someone responsible for measuring fleet data and making recommendations?
- Where maintenance repairs are carried out does the company monitor the repairs ensuring that defects are repaired quickly and effectivly.
- Does the company ensure that its drivers carry out regular essential safety checks?
- Is there a procedure in place of assessing and controlling cash 4 car drivers (using personal vehicles on company business)?
Elements that may be considered during a consultation are as follows:
- Running costs: vehicle acquisition, funding methods, fleet dynamics, and fuel.
- Operational review: change cycle management, fleet policy, duty of care.
- Supplier control: Tendering, tracking, service level agreements and KPI’s. Can include fleet management operators and vehicle manufacturers.
- Outsourcing: feasibility, cost benefit analysis, task retention.
N.B. such consultations do not necessarily replace a company’s fleet related staff, but they do compliment the often stretched resource.
Transition Management
Vehicle leasing customers that were attracted by competitive rates and professional business proposals can often be the victim when bank board room’s steered by people looking at their share value rather than its marketing philosophy of 'caring about its customers.'
Adept Vehicle Management can support your organisation through this difficult trauma; Companies, Public Sector people can appoint Adept as their ‘Transition Consultants’ reporting at Director Level if required working along side fleet manager;
Example check list below
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Act as your organisation’s communication between incoming & outgoing leasing provider
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Agree implementation program (Microsoft Project Manager) with new supplier
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Agree exit strategy and process with outgoing provider
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Agree new SLA’s /KPI’s meet to your expectation
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Establish relationships with Account Management Team, Finance (Credit Control) & Leasing Officer
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Ensure that vehicle contract novation is correct e.g. excess miles process,
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Cross check mileage monthly rentals, process for miscellaneous invoices etc.
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Ensure that new reporting, invoicing mirror the previous supplier.
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Carry our mini costing review to ensure long term competitiveness of new provider.
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6 post integration monthly follow up meetings (on client’s behalf)
